Writing the best emails possible is vital to the success of your business. Any error in communication and you can soon find customer, clients, colleagues, managers and partners will be right on your back, chasing up the mistakes you have caused. To avoid these errors completely, here are ten of the worst mistakes you must avoid. 1. Not Formatting Fonts If you’ve copy and pasted a bit of text into your email, always format it, so your email is consistent. This is as simple as highlighting the text and changing the font so just make sure that you do. 2. Misspelling Your Company Name Another way to ensure your readers don’t take you seriously is by writing your company name wrong. It should be written everywhere you look in your office, so there’s no excuse. 3. Not Checking Your Grammar Grammar is such an important part of writing an email, so it’s essential that you get it right. Using the right grammar will help to improve your email’s readability and structure. To ensure your grammar skills are in line with the most up to date guidelines, check out websites such as Resumention or Easywordcount which host blogs and reference sheets with everything you need to know. 4. Not Editing Your Emails As with any kind of written work, the chances are that you won’t get it right the first time. This is why it’s so important that you edit your emails before sending them. You may want to do this once, twice or even three times. If you’re not sure on the best way to edit, online tools, such as Big Assignments, are home to expert writers who can teach you the best methods for fast editing. 5. Not Formatting Your Email Like an Email If your emails are just big blocks of text and aren’t formatted for easy reading like an email should be, you’re only increasing the risk of miscommunication, and your readers will doubt you and your business’s credibility. Instead, using tools like Email Excellence which teach you everything you need to know to create the perfect emails for your industry or job type. 6. Spacing Out Information Imagine you’re asking your recipient when the best time to hold a meeting is. Instead of listing off your preferred times in a block of text, space your work out using bullets points or inline lists. This makes your emails so much easier to read, rather than your reader misreading what you’ve said. 7. Not Being Precise It’s easy to get carried away with what you’re writing, and your emails can easily end up being hundreds of words long. Instead, use tools like Oxessays to ensure your emails are only a few hundred words, enabling you to stick to the point. 8. Avoiding Online Tools Thanks to modern day technology, there are now thousands of tools that have been designed to make your life easier, fastest and more efficient. By avoiding these tools, you’re simply missing out. Benchmark Email is ideal for creating perfectly formatting emails for your readers. 9. Proofreading Your Work If your emails are full of mistakes, typos and errors, it’s going to make you seem incredibly unprofessional as well as increasing the risk of miscommunication. To ensure your emails are always perfect before sending, use tools like Elite Assignment Help and Essayroo to upload your work to have it read over by a professional writer. 10. Risking Poor Quality No matter who you’re sending your emails to, if you’re sending poor quality emails, it’s going to reflect badly on you. Instead, Use writing tools, such as Write my paper, to create and write your emails on your behalf, minimising the risk of any negative side effects or feedback. Despite the modern-age of instant messaging that we live in, email communication has never been more important. By avoiding the mistakes listed above, you can maximise your opportunities while remaining professional and ahead of your competition.
You\'ve worked hard to create a good contact database, but is that base working for you right now? Are they just sitting in that database, doing nothing? If so, you\'ll need to find a way to get them involved. Here are 11 email marketing workflows that will improve automation and engagement: 1. The Welcome Email Workflow When this should trigger: When a contact subscribes to your newsletter or blog. This email workflow should happen when your contacts decide to get to know more from you. For example, you can warmly welcome them to your community, remind them what they\'ll be getting from your blog, and show them some of your best rated pages to get them started. This is the point where first impressions count, so use a good template from Benchmark Email, and use Inbox Checker to ensure your email looks good on all email platforms. 2. The New Customer Welcome When this should trigger: When a contact upgrades to a paying customer. Another welcome should come about when a contact decides to become a paying customer. This email should welcome them, give them any extra information they need, and train them in using your product if needed. It\'s a good way to ensure users stay engaged with you. Use State of Writing or UK Writings to ensure you\'re writing clear, easy to understand copy, and Easy Word Count to make sure you\'re sticking to the point. 3. The Lead Nurturing Workflow When this should trigger: When a contact has downloaded a few different top of the funnel materials. If your contact has been engaging for a while with your content, then it\'s time to give them a nudge in the right direction. This workflow should send them an email that pushes them towards more middle of the funnel content. Include content that you\'ve found to be successful in converting your leads in the past. 4. The Re-Engagement Workflow When this should trigger: When a contact hasn\'t engaged in a while. This should trigger after a set period of time, and give the contact reasons to come back. Try sending them a special offer or deal in order to entice them to come back. You need to make a good impression, so use Essayroo to proofread these emails and Boom Essays to edit them. 5. The Abandoned Cart Workflow When this should trigger: When a contact leaves something in their shopping car without buying it. This happens a lot in e-commerce, but there are plenty of ways you can bring those customers back. Send an email reminding them they left their cart, and even maybe send an offer to entice them back and finish the purchase. 6. The Event Workflow When this should trigger: When a contact signs up for an event. Use this workflow to keep contacts in the know as you set up and run an event. You can use it to send out log in details for webinars, addresses and dates, and to send out additional information after the event. 7. The Engaged Contact Workflow When this should trigger: When a contact downloads, clicks or visits pages a certain amount of times. The more engaged your audience is, the more likely they are to share your content. Determine how often they should engage before you get in touch, and design an email that encourages them to share their favourite content with others. Academized and Academadvisor have guides that can help you persuade those contacts to get involved. 8. The Internal Sales Rep Workflow When this should trigger: When certain posts are being viewed frequently and you need to alert the sales team. It\'s not just customers who should be getting emails from email workflows. This workflow requires you to determine how many views a post should get before an email is sent to your sales team. This should show them that your contacts want more content like this. 9. The Upsell Workflow When this should trigger: When a customer has bought something from you. Communication shouldn\'t stop after a customer buys something. Have a workflow that sends the customer an email to upsell them on their purchase, or sell them a complementary deal. This can work well if you sell many different products that they could be interested in. 10. The Purchase Reminder Workflow When this should trigger: When the customer will need to buy a product again from you. Depending on what you sell, you may have customers who need to buy from you periodically. For example, if you sell contact lenses customers will need to buy from you after a certain amount of time. Set up a workflow based on their last purchase date, to remind them that they need to buy again. 11. The Customer Success Workflow When this should trigger: Once customer success metrics are reached. Customer success metrics will be different for every company, but you\'ll want to build case studies of how your customers have reached success with you. Send an email once they hit a certain level, asking them if they want to be featured as a case study. Use Cite It In to include examples of why this can work well for them. These workflows will help automate a lot of your communication with your contacts, and help convert them into customers. Have you used these before? Have they worked for you? Let us know in the comments.